SCHOOL PLATFORM DEMO EVIDENCE RECORD

Use this sheet to record what is shown for the exact product and version under review.
Leave an item open when the evidence is missing. A demonstration is not proof of a capability outside the scenario tested.

REVIEW DETAILS
School / review group:
Decision owner:
Demo date:
Vendor and presenter:
Product, edition and version shown:
Demo environment: concept / configured demo / released product / other:
Evidence expiry or recheck date:

SCENARIO TO DEMONSTRATE
Real school task:
Starting role and permissions:
Starting data or record:
Required steps:
Expected result:
Exception or failure case to test:

OBSERVATION LOG
Step 1 — action / screen / result / evidence reference:
Step 2 — action / screen / result / evidence reference:
Step 3 — action / screen / result / evidence reference:
Unexpected behaviour:
What was described but not shown:
What was identified as planned or out of scope:

ROLE AND ACCESS QUESTIONS
Roles shown:
Who creates, changes and removes access:
Approval needed for elevated access:
Audit record shown and date range:
Joiner / mover / leaver scenario tested:

DATA QUESTIONS
Data used in the demo: sample / anonymised / live / other:
Purpose and authorised users:
Storage, transfer and subcontractor explanation:
Export format demonstrated:
Retention and deletion process explained:
Evidence requested for each answer:

ONBOARDING AND SUPPORT QUESTIONS
School preparation required:
Vendor preparation required:
Training audience and format:
Pilot scope and acceptance criteria:
Support route, hours and escalation path:

CLAIM AND EVIDENCE REGISTER
Claim:
Shown live? yes / no / partly:
Evidence link or file:
Exact scope and exclusions:
Owner:
Due date:

DECISION
Proceed to controlled evaluation / request evidence / stop / other:
Reason:
Open item / owner / due date:
Next review date: