INTEGRATED SCHOOL PLATFORM OR SEPARATE APPS DECISION MATRIX

Use this worksheet to compare specific proposed options against the same school workflows and evidence standard.
Record the exact products and versions. Do not assume that an integration, export or control exists until it is demonstrated or documented.

DECISION DETAILS
School / review group:
Decision owner:
Review date:
Decision deadline:
Workflows in scope:
Option A — integrated platform:
Option B — separate apps:
Other option:

MUST-HAVE OUTCOMES
Outcome 1 / measure / minimum acceptable result:
Outcome 2 / measure / minimum acceptable result:
Outcome 3 / measure / minimum acceptable result:
Non-negotiable privacy, access or export condition:

WORKFLOW TRACE
Workflow name:
Roles involved:
Starting record or event:
Systems touched in Option A:
Systems touched in Option B:
Manual handoffs in each option:
Duplicate entry in each option:
Expected completion time:
Observed test result and evidence:

DATA FLOW AND INTEROPERABILITY
Record shared between components:
Source of truth:
Transfer method: manual / file / API / standard / other:
Direction and frequency:
Field mapping owner:
Error, retry and reconciliation process:
Identity matching method:
Documentation or live test reference:
Unverified dependency:

ACCESS AND GOVERNANCE
Role mapping across systems:
Single or separate account lifecycle:
Privileged-access owner:
Audit evidence available for the tested flow:
Data location and third parties:
Export, retention and deletion responsibilities:

OPERATIONS AND SUPPORT
School administration effort:
Vendor or partner responsibilities:
Monitoring owner:
Failure impact and workaround:
Support channels and escalation boundaries:
Training and change effort:

COST AND EXIT
Implementation cost:
Recurring licence and support cost:
Integration or connector cost:
Internal staffing and training cost:
Contract term and renewal point:
Full export format and test result:
Migration dependencies and exit assistance:

WEIGHTED SCORE
Criterion / weight / Option A score / Option B score / evidence:
Workflow fit:
Data quality and interoperability:
Access and governance:
Operational effort:
Support and resilience:
Total cost:
Exit readiness:

DECISION RECORD
Preferred option:
Reason tied to evidence:
Trade-off accepted:
Missing evidence:
Open item / owner / due date:
Approver and review date: